Policy brief & purpose
Our remote work policy outlines our guidelines for freelancers/subcontractors who work from a location other than our offices. We want to ensure that both freelancers/subcontractors and our company will benefit from these arrangements.
This policy applies to freelancers/subcontractors whose primary work location is not at our offices.
Remote working is a permanent or temporary agreement between freelancers/subcontractors and managers to work from a non-office location.
Remote working agreement
Freelancers/subcontractors may work remotely on a permanent or temporary basis.
Permanent remote work freelancers/subcontractors should indicate their primary working address in a remote working agreement. This contract will also outline their responsibilities as remote freelancers/subcontractors.
Office-based employees may also work remotely for a maximum of [two consecutive weeks] per month.
Eligible employees are those who have been approved by our company to work remotely. Employees who are new parents or suffer from short-term/long-term disability are not required to commute to our Corporate Office.
Office-based employees may also revert to permanent remote working in cases of relocation. HR will assess their eligibility on a case-by-case basis.
Employees who want to work remotely must submit a request by [asking HR for a form.]
Remote working that works
To ensure that freelancers/subcontractors performance will not suffer in remote work arrangements, we advise to:
- Choose a quiet and distraction-free working space.
- Have an internet connection that’s adequate for their job.
- Dedicate their full attention to their job duties during working hours.
- Adhere to attendance schedules agreed upon with their manager.
- Ensure their schedules overlap with those of their team members for as long as is necessary to complete their job duties effectively.
Compliance with Policies
Our remote employees must follow our company’s policies like their office-based colleagues. Examples of policies that all employees should abide by are:
- Social media.
- Data protection.
- Employee Code of Conduct.
- Anti-discrimination/Equal opportunity.
We will provide our freelancers/subcontractors with equipment that is essential to their job duties, like Card Reader/ Writer, Employee Security Login Device, 500 magnetic cards monthly. We will install VPN and company-required software when freelancers/subcontractors receive their equipment. We will not provide secondary equipment (e.g. desktops or laptops.)
Equipment that we provide is company property. Freelancers/subcontractors must keep it safe and avoid any misuse. Specifically, freelancers/subcontractors must:
- Keep their equipment password protected.
- Store equipment in a safe and clean space when not in use.
- Follow all data encryption, protection standards and settings.
- Refrain from downloading suspicious, unauthorized or illegal software.
Freelancers/subcontractors may have to take up homeowner’s insurance to cover the cost of company equipment (USA only). HR will reimburse the coverage when applicable.